Requirements Gathering & Documentation: Prepared Business Requirement Document (BRD), Functional Requirement Specification (FRS), and User Acceptance Test (UAT) cases.
Vendor Selection & Evaluation: Led vendor discussions, evaluated proposals, and selected the system based on cost, security, scalability, and integration.
System Design & Development: Ensured customization for multi-branch procurement workflows, role-based access (RBAC), and financial compliance.
Testing & Validation: Created test cases, conducted UAT, and checked system reliability before launch.
Training & Deployment: Organized end-user training, prepared knowledge base documents, and supported a smooth transition.
Cloud-based Procurement System with RBAC
Multi-Factor Authentication (MFA) & audit logging
Automated workflow engine for purchase requests, approvals, and invoice processing
Vendor & contract management module for compliance and performance
Financial tracking & budget code integration
Encryption & secure access for data protection
Third-party API integrations (ERP, Financial Systems, Vendor Portals)
Sprint Planning & Backlog Management: Prioritized features according to business and compliance needs.
Iterative Development: Delivered functional modules in 2-week sprints.
Continuous Feedback: Involved stakeholders in sprint reviews to align with expectations.
Automated Testing & QA: Applied unit, integration, and UAT testing.
Phased Rollout & User Training: Deployed in pilot phases for smooth adoption.
50% faster procurement cycle through automation.
Better financial transparency with real-time budget tracking.
Stronger compliance & security via role-based access and automated approvals.
Improved vendor relationship management, reducing risks and delays.
This project transformed a complex manual procurement process into a secure, efficient, and automated system. By applying Agile practices and SDLC phases, and by working closely with vendors, we delivered a robust solution that meets business requirements and regulatory standards. The system is scalable and ready for future integrations and improvements.